Columbia Soccer Club By-Laws revised 01/29/09
Article 1 Name
This organization shall be known as Columbia
Soccer Club (hereinafter “THE CLUB”)
Article 2 Purpose
THE CLUB shall develop, promote and
administer a youth soccer club for players residing primarily in Boone County.
The mission of the Club is to promote soccer
in the Columbia area by providing a quality training environment for youth
coaches and referees to participate, develop and enjoy the game of soccer at
all levels and provide them with the necessary skills and values to succeed in
life.
The mission is based on the philosophy of
achieving excellence in the game of soccer by promoting the physical
development, mental growth and moral character of its participants while
strengthening their love of soccer.
The Club and its constituents will in
cooperation with other youth soccer clubs and leagues in the Columbia area in
its mission of promoting soccer and sportsmanship in the Columbia area.
Article 3 Offices
The principal office of THE CLUB shall be
located in the State of Missouri.
The address of the resident agent of THE CLUB
required by the Missouri Not-For-Profit Corporation Act of said state may be,
but need not be, identical with the principal office of THE CLUB. The address
of the principal office and the designation of the resident agent may be
changed from time to time as authorized by the Board of Directors.
Article 4 Seasonal Playing Year and Fiscal Year
The seasonal year of THE CLUB shall begin on
the first day of August in each year and end on the last day of July in the
following year. The Board of Directors shall determine the fiscal year.
Article 5 Membership
THE CLUB will not discriminate against any
individual on the basis of race, color, religion, age, sex or national origin.
5.1 Types of Members and Memberships
Membership in THE CLUB is comprised of:
All registered players over the age of 18;
one parent or guardian for each registered
players under 18; and,
all persons who participate directly in the
work of THE CLUB.
5.1-1 Adherence to Standards
Each Member of THE CLUB will adhere to the By-laws,
policies and procedures of THE CLUB.
5.2 Voting Rights
Members who are in good standing with THE
CLUB shall have the right to vote at the Annual General Meeting and any special
meeting of the membership of THE CLUB. Each member shall only have one vote.
Votes may be submitted in person or on an official ballot form prior to the
meeting.
5.3 Membership Meetings
5.3-1 Annual General Meeting of Members
THE CLUB shall have an annual general meeting
of its members in the last quarter of the calendar year. The Board of Directors
shall determine the date, time and location of that meeting. Written
notification by: mail, e-mail, newsletter and/or posting at the playing fields
of the Club to all Members shall be made at least thirty (30) days prior to the
Annual General Meeting.
Business at the Annual General Meeting will
include the election of representatives to the Board of Directors and any other
business. Board Members will take office on January 1.
5.3-2 Special Membership Meetings
The Board of Directors may call a special
meeting of the membership at any such time, as the Board of Directors deems
necessary. Written notice of the meeting by: mail, email, newsletter, or
posting at the playing fields of the Club must be attempted in good faith to
all Members at least thirty (30) days in advance of the special meeting.
5.3-3 Quorum for Membership meeting
A quorum shall consist of the smaller, 50
members of ten percent (10%) of the total number of Members, either in
attendance of having submitted their votes on the official ballot form in a
manner that ballot forms are in possession of the current Board at the time of
the meeting.
5.3-4 Vote Requirements
Action of the membership on general issues
shall be by a simple majority of ballots cast, unless otherwise provided by the
by-laws. Action of the membership on election of Board members shall be by
count of ballots cast, with those nominees elected to the open Board seats
determined by ranked number of votes. For example, if there are five nominees
for three open Board seats, then only the three nominees with the highest vote
counts shall be considered elected.
Article 6 Board of Directors
6.1 General Authority
The business, property and affairs of the
CLUB shall be managed and controlled by a Board of Directors. All authority of
THE CLUB shall be vested in a Board of Directors unless specified otherwise in
these by-laws.
The Board of directors is responsible for
developing, reviewing, amending, and enforcing the by-laws, policies and
activities of THE CLUB, including but not limited to decisions affecting
finance, membership status and appeals procedures.
The Board of Directors may delegate
responsibility for day-to-day operations associated with these activities.
6.2 Board Composition
6.2-1 There shall be five (5) elected Directors of THE CLUB, which number may from time
to time be increased or decreased by resolution adopted by not less than a
majority of the Board of Directors, subject to the limitation that the Board of
Directors shall never be reduced to less than three (3) nor increased to more than twelve (12) Directors, except as otherwise provided in these
By-Laws. All members of the Board of Directors shall have and be subject to the
same and equal qualifications, rights, privileges, duties, limitations and
restrictions.
6.2-2 There shall be 2 appointed Board
members:
A.
The board will have a representative
appointed from Columbia Parks and Recreation Department. This will be an annual
appointment beginning on August 1. Representative may or may not be a voting
member at their organizations discretion.
B.
The board will have a representative from the
Referee’s Association. This will be an annual appointment beginning on August
1. Representative may or may not be a voting member at their organizations
discretion.
6.3 Restrictions on Service on Board of
Directors
A.
Members of the Board of Directors must be
members of the Columbia Soccer Club and be at least 18 years of age.
B.
No person convicted of a felony within the
previous ten (10) years may serve as a member of the Board. Notwithstanding the
previous sentence, in no event shall a person serve as a member of the Board if
he or she has been convicted of a sex crime: or a crime involving the abuse of
a child. Any person who is charged with a criminal act shall be suspended from
the Board pending outcome of the charges.
C.
Any person missing 4 consecutive regularly
scheduled Board meetings or 6 regularly scheduled Board meetings in any
preceding 12 months shall be deemed to have immediately resigned as a member of
the Board. Absences may be excused by the Board. Furthermore, the Board may
remove or dismiss from office any appointed or elected member of the Board for
reasonable cause by due process followed by a two-thirds (2/3) vote of the
Board unless otherwise provided in these By-laws.
D.
The authority to determine breaches of duties
of care, loyalty or candor shall rest with the Board. Generally, no Board
member may financially gain as a result of any activity of the Board, or be
associated with the company or organization contracting or doing business or
potentially in conflict with THE CLUB in any form, unless the Board member has
provided full disclosure and received authorization, approved or ratified by a
majority of non-interested members of the Board.
6.4 Meetings
6.4-1 Regular Board Meetings
The Board shall hold regular board meetings.
The President shall determine the time and location of these meetings, and give
reasonable notice of the meetings. Reasonable notice as it relates to “regular
meetings” shall mean not less than seven (7) business days. Such notice shall
include but not be limited to the agenda, date, time and place of the meeting.
If the meeting is by a means other than in person, the notice shall also
include the means by which the general membership may observe the meeting.
6.4-2 Special Board Meetings
Meetings for a special purpose may be called
by the President or upon written application by on quarter of the Directors. A
minimum twenty four-hour notice of meetings for a special purpose shall be
given and this notice shall state the purpose.
6.4-3 Written Consents In Lieu Of Meetings
Any action required or permitted to be taken
at any meeting of the Board may be taken without a meeting if, prior to such
action, a written consent thereto is signed by two-thirds (2/3) of the members
of the Board (either on a single document or in counterparts), and such written
consent is filed with the minutes of the proceedings of the Board.
6.4-4 Teleconferencing and other electronic
meetings
A Board Member may participate in any meting
by, or conduct any meeting through the use of, any means of communication by
which all Directors participating may simultaneously hear each other during the
meeting.
6.4-5 Meeting Minutes
Minutes of all meetings shall be maintained
in the corporate minute books.
6.5 Quorum and Voting Requirements
6.5-1 Quorum
A quorum is a simple majority of the Board. A
quorum must be present at all times during Board meetings in order to conduct
business.
6.5-2 Votes
A member of the Board shall have one (1)
vote.
6.5-3 Vote Required
A majority vote of the Board in attendance at
a meeting shall be required for any action of the Board, unless otherwise
specified in these By-laws.
6.6 Officers
The Officers of THE CLUB shall consist of the
President, Competitive Division Vice President, Recreational Division Vice
President, Secretary, and Treasurer. Officers shall be elected by vote of the
Board of Directors following the annual General Meeting. The newly elected
officers will take office January 1 and they will serve a 2 year term. To
assure continuity of leadership, the officer elections should be staggered as
follows whenever possible; President and Secretary elected in even numbered
years, Vice Presidents and Treasurer elected in odd numbered years.
6.6-1 President
The President shall have the following duties
and responsibilities:
A.
To oversee and coordinate the activities of
THE CLUB, the Board of Directors, and designee(s) of the Board of Directors.
B.
To preside at all Board and membership
meetings.
C.
To appoint special or ad hoc committees,
subject to Board approval.
D.
To appoint, subject to ratification by the
Board, Chairs and other members of all standing committees, except where
otherwise provided.
E.
The President (or his delegate) will attend
MYSA district/state meetings.
F.
Other duties as specified by THE CLUB
policies.
6.6-2 Recreational and Competitive Divisions
Vice Presidents
The Vice Presidents shall have the following
duties and responsibilities:
A.
To assume the duties of the President in the
case of the resignation of the President or during a temporary absence; or during
the inability of the President to perform the functions of that office. The
Recreational Division VP shall be first in line to assume these temporary
duties.
B.
To sign money disbursements made in the name
of THE CLUB.
C.
Other duties as specified by THE CLUB
policies.
6.6-3 Secretary
The Secretary of THE CLUB shall have the
following duties and responsibilities:
A.
To oversee communication between THE CLUB and
its Members to insure that all are kept informed of the activities of THE CLUB.
B.
To maintain the official records of THE CLUB.
C.
To be responsible for recording the minutes
of all THE CLUB’S meetings including but not limited to the board, executive
committee, and membership meetings. The Secretary is not responsible for
recording the minutes of committee meetings.
D.
To maintain the By-Laws and meeting minutes
and distribute them as needed.
E.
Will deliver (e-mail, mail, by hand) the
minutes of all meetings to the Board of Directors within two weeks after the
meeting.
F.
For informing members of meetings, handling correspondence
of THE CLUB, and carrying out such other duties as shall be delegated.
G.
To sign money disbursements made in the name
of THE CLUB.
H.
Other duties as specified by THE CLUB’S
policies.
6.6-4 Treasurer
The Treasurer of THE CLUB shall have the following
duties and responsibilities:
A.
To ensure the sound financial operation of
THE CLUB.
B.
To oversee the financial (including budget
process) policies and procedures for THE CLUB.
C.
To oversee the financial records, payment of
bills and the investments of assets.
D.
To prepare the annual budget.
E.
To sign money disbursements made in the name
of THE CLUB.
F.
To present a statement of account at every
regular meeting of THE CLUB of the Board and at other tiems when requested by
the Board and make a full report at the Annual General Meeting.
G.
To serve as Chair of the Finance Committee.
H.
Other duties as specified by THE CLUB’S
policies.
6.6-5 Other additional duties and
responsibilities may be filled by members of the Board or by designee(s) of the
Board of Directors if desired.
6.7 Executive Committee
The officers serve as the members of the
Executive Committee. The Board of Directors may authorize the Executive
committee to act on its behalf from time to time. In such cases, the executive
committee will only retain such power and authority as specifically directed by
the Board of directors.
6.8 Executive Director, Registrar, and
other Staff
6.8-1 The Executive Director and Registrar
are non-voting ex-officio members of the board. The Executive Director and
Registrar are expected to attend all board meetings exclusive of any meeting or
portion of a meeting where they are the topic, unless the board invites them to
said meeting.
6.8-2 The Executive Director, Registrar and
other staff shall be hired, supervised and review annually by the Executive
Committee. The duties and job descriptions of the Executive Director,
Registrar, and other staff shall be specified in THE CLUB’S policies.
6.8-3 The Board may designate the Executive
Director to hire, supervise, and review all other staff by a 2/3’s majority
vote.
6.9 Terms of Office
6.9-1 Directors of THE CLUB shall take office
on January 1 after they are elected by the Membership at the applicable Annual
General Meeting, or immediately upon appointment by the Board in order to fill
a vacancy.
6.9-2 Directors shall serve two-year
staggered terms of office. Approximately one-half (50%) of Directors, in order
to provide for staggered terms, will be elected each year. An initial term
schedule, approved by the board of directors, will be used to establish
staggered terms. Directors may not serve many than three (3) consecutive full
terms.
6.10 Vacancies
Vacancies during the term of any Director
shall be filled by appointment by the President, subject to ratification by a majority
vote by the Board. A vacancy in the Office of the President shall be filled by
appointment by the Board. Any person appointed to fill a Director vacancy shall
serve for the balance of the term of the vacation Director.
6.11 Nominations and Elections
6.11-1 Each year, at the Annual General
Meeting, all Directors positions needing to be filled will be elected in
accordance with these By-laws. The Board shall present a list of proposed
candidates for each position to the members at least 30 days prior to the
Annual General Meeting of the Membership. The Board shall prepare a ballot of
Directors for consideration by the members at the Annual General Meeting, which
shall include at least one (1) name for each position to be filled.
6.11-2 Any Member in good standing may make
additional nominations for each position from the floor.
6.12 Committees
THE CLUB shall have the following standing
committees, and may establish additional special committees as desired. The
Board President shall appoint all standing and special committee chairs,
subject to Board approval, except that the Treasurer shall serve as the chair
of the Finance Committee. The Chair of the committee may select the other
members of the committee. The Chair of the committee severs at the pleasure of
the President of THE CLUB.
A.
Finance Committee
The Treasurer is chair of the Finance
Committee which includes at least two (2) other Board members. The Finance
Committee is responsible for developing and reviewing fiscal procedures and
annual budget with staff and other Board members. The Board must approve the
budget, and all expenditures must be within the budget. The Board must approve
any major change in the budget.
Annual reports are required to be submitted
to the Board showing income, expenditures and pending income. The financial
records of the organization are public information and shall be made available
to the membership, Board members and the public if requested. The Finance
Committee will also recommend the selection of the outside auditor and oversee
the relationship with the auditor, including responding to the auditor’s
recommendations.
B.
Nominating Committee
The Nominating Committee will consist of at
least two (2) Board members and is responsible for the preparation of
priorities for Board composition. The committee will meet with prospective
Board members, recommend candidates to the Board, recommend a slate for the
Annual General Membership meeting to the Board, conduct orientation for new
Board members, and suggest non-Board members for special committees formed by
the Board.
Article 7 Indemnification
To the extent not inconsistent with the laws
of the State of Missouri, every person (and the heirs, estate, executors,
administrators and personal representatives of such person) who is or was a
Director, officer of paid staff of the Corporation shall be indemnified by the
Corporation as provided in the act.
Article 8 Parliamentary Authority
“Roberts Rules of Order” may govern THE CLUB
in all cases where they are not inconsistent with these By-laws or any special
rules of the order THE CLUB may adopt, as well as State law.
Article 9 Amendments to By-laws
9.1 Any proposed amendments of THE CLUB’S By-laws
shall be submitted in writing to the Board at least sixty (60) days prior to
the membership meeting at which the proposed amendments will be submitted for a
vote.
9.2 Notice of any proposed Bylaw amendment
must then be given to Members at least thirty (30) days prior to any Annual
General Meeting membership meeting called or held to consider such proposed
amendment. In order to adopt the proposed By-law, two-thirds (2/3) of the votes
cast at said meeting must vote in favor of the proposed modifications.
9.3 Any proposed By-law amendment which is
approved in accordance these by-laws will become effective on the date
specified by the Board in the notice given to members, or at such later date as
the Board may propose at the time of the vote (but not earlier) taken by the
Members, or unless as otherwise adopted by amendment and approved at the time
of the vote by the Members.
Article 10 Exempt Status
Any and all assets of THE CLUB are
permanently dedicated to exempt purposes within the meaning of Section
501(c)(3) of the Internal revenue Code of 1986 (or corresponding provisions of
future laws). THE CLUB shall not be operated for pecuniary profit and shall
have no capital stock and shall make no distribution of dividends to its members,
Directors, officers or persons having a private interest in the activities of
THE CLUB, except that THE CLUB shall be authorized and empowered to pay
reasonable compensation for services rendered and to make payments and
distributions in furtherance of the purposes set forth in these By-laws.
No substantial part of the activities of THE
CLUB shall be the carrying on of propaganda, or otherwise attempting to
influence legislation, and THE CLUB shall not participate in, or intervene in
(including the publishing or distribution or statements) any political campaign
on behalf of any candidate for public office. In the event THE CLUB is
dissolved, the Board shall pay, satisfy and discharge all liabilities and
obligations or organizations engaged in activities substantially similar to
those of THE CLUB and organized and operated exclusively for charitable,
educational, religious, or scientific purposes as shall at that time qualify as
an exempt organization under Section 501(c)(3) of Internal Revenue Code of 1986
(or corresponding provisions of future laws).
Columbia Soccer Club Policies revised 01/29/09
Title: The
name of this organization is Columbia Soccer Club (hereinafter referred to as
CSC)
Colors: The official colors of CSC are blue and
white
Mission: The mission of the Club is to promote soccer
in the Columbia area by providing a quality training environment for youth,
coaches and referees to participate, develop and enjoy the game of soccer at
all levels and provide them with the necessary skills and values to succeed in
life.
The mission is based on the philosophy of
achieving excellence in the game of soccer by promoting the physical
development, mental growth and moral character of its participants while
strengthening their love of soccer.
The Club and its constituents will work in
cooperation with other youth soccer clubs and leagues in the Columbia area in
its mission of promoting soccer and sportsmanship in the Columbia area.
Affiliations: The CSC shall be an affiliated branch of,
and comply with, the authority of the United States Youth Soccer Association
(USYSA).
The governing authority of CSC shall be the
Board of Directors as defined in the By-laws, Article 6. The Board of Directors
shall hold at least 8 monthly General Meetings, and may meet at other times, as
directed by Board of Directors.
Authorities: This organization shall be governed by its
Policies and By-laws except when these are superseded by the USYSA or the
Missouri Youth Soccer Association (MYSA). CSC By-laws supersede polices in
conflicts occur.
The governing authority of CSC shall be the
Board of Directors as defined in the By-laws. The Board of Directors shall hold
at least 8 monthly general meetings and may meet at other times as needed.
Club Records: confidentiality of club records. Computer
data based information will be for CSC use only. Persons or organizations
wishing to obtain names of players shall submit a request in writing for such
names to the Board of Directors. All records that any member has in their
possession shall be turned over to the Board President within two weeks of
leaving the CSC. No refunds will be given until records have been received.
Dissolution: Upon dissolution of the CSC, any remaining
assets after payment of, or provision for payment of, all debts and liabilities
of CSC, shall be distributed to one or more organizations, as determined by the
Board, which are recognized as exempt from taxation under Sect 401(c)(3) of the
Internal Revenue Code of 1986, as amended, or any successor statutes, and used
exclusively to accomplish the purposes for which CSC is organized.
Policies Changes or Amendments:
The CSC Constitution may be amended at any general meeting by a two-thirds
majority vote of the members present provided that notice of proposed amendment
is given to the general membership either in writing or by telephone, no less
than ten days in advance of the meeting. Notice to include, but not limited to,
posting of proposed amendment on the CSC website and on to all coaches.
The Secretary shall maintain and update
Policies and distribute to all outside organizations requiring a copy of the
CSC Policies (ie. MYSA, IRS)
Columbia Soccer Club Board Positions & Committees revised 01/09
Paid Positions:
Executive Director
Registrar
Director of Coaching-Recreational
Director of Coaching-Pride
Board of Directors: (5 standing officers, 2 appointed, and up to
5 others)
President
Vice
President-Recreational
Vice
President-Pride
Secretary
Treasurer
Parks & Recreation Department
Central Missouri Soccer Referee Association
Standing Positions:
2nd Vice President – Recreational
2nd Vice President – Pride
Secretary – Pride
Asst. Treasurer
Recreational Division Coordinators
Adult Coordinator
Pride Team Managers
Pride Park Coordinator
Pride Bingo Coordinator
Pride Tournament Director
Standing Committees:
Finance – Treasurer, Chair
Nominating – Executive Director, Chair
Policy & Review – President, Chair
Other Committees: (may be formed as needed to include, but not
limited to)
Banquet/Special Events –
Tryout – Executive Director, Chair
Website –
Tournament –
Pride Park – Pride Park Coordinator, Chair
Columbia Soccer Club Job Descriptions revised 01/09
Executive Director
The Executive Director is on average a
30-hour-per-week, part-time position responsible for administration, management,
planning, organization, direction, park planning/development, soccer
activities, etc. related to the recreational and Pride divisions of the
Columbia Soccer Club (CSC) and the needs of the Club’s members. The Executive Director shall be hired, supervised
and reviewed annually by the CSC Board of Directors and shall work
collaboratively with the Board of Directors members and all other staff.
Duties and responsibilities:
Administration
·
Implement Club operations, rules and
regulations as established by the CSC Board
·
Implement Missouri Youth Soccer Association
(MYSA) and United States Youth Soccer Association (USYSA) rules
·
Develop and maintain operation and policy
manuals
·
Related work hours need to be appropriate for
the particular duties performed; for example, shall be available during normal
business hours to conduct Club communication and sponsorship solicitation;
daytime and evening hours for Club and community meetings; weekends for field
work and game coverage; etc.
·
Shall provide to the President a bi-weekly
summary of specific Executive Director duties performed.
·
In conjunction with the Board of Directors,
supervise the Director of Coaching-Recreation, Director of Coaching-Pride and
the Registrar
·
Shall work with the registrar to recruit,
train, evaluate and supervise division coordinators and team managers; the
Board of Directors reserves the right to approve personnel decisions and/or to
review or override any decision that results in disciplinary action or
termination
·
Shall work with the Director of
Coaching-Recreation and the Director of Coaching-Pride to train coaches and
provide consistent information, clinics and drills, etc. to aid them in their
position
·
Serve as initial and coordinating contact for
vendors (equipment, uniforms, and programs) during the request for bids, bid
process, purchase and delivery; shall work with the Vice President-Recreation,
2nd Vice President-Pride, Director of Coaching-Recreation and the
Director of Coaching-Pride
·
Shall serve on the Tournament Committee and be
the Club liaison for the CSC recreational and Pride tournaments
·
Liaison with Central Missouri Soccer Referee
Association (CMSRA) to provide effective officiating and ensure accurate record
keeping and related payment for services
·
Responsible for supervising and publicizing
registration for the CSC recreation and Pride divisions. Shall create paper and online registration
forms and shall e-mail follow-up communication regarding the registration
process to interested/involved parties
·
Responsible for coordinating the Pride team
tryouts. Shall publicize competitive
tryout dates, times, locations and process to current, recreational and
prospective players. Shall be the chair
of the Tryout Committee
·
Implement Club guest/at-large player process
Coordination
of Strategic Planning
·
Oversee and coordinate the development of
short and long-term goals and strategies for the operation of CSC, which
include operations, personnel, fiscal and real estate
·
Assist the Treasurer, Finance Committee and
Executive Board with the preparation of the annual budget
·
Must be a member of the Finance Committee
·
Administer and implement the approved annual
budget
Club Representation
·
Have a regular, visible presence at
recreational and Pride games in order to observe, support and represent the
Club
·
Attend CSC Board, Executive Board and Pride
Board meetings as a non-voting member.
Shall prepare and present monthly reports on the operations of the Club
at these meetings
·
Responsible for planning the recreation and
Pride CSC Annual General Meetings (AGM)
·
Attend the MYSA Annual General Meeting (AGM)
and the MYSA Central District Meeting(s) as the CSC delegate. Coordinate and
delegate attendance of appropriate additional Club members
·
Serve as the Club’s representative for the
Central Missouri Soccer League (CMSL)
·
Attend and participate in public functions
and meetings to represent and promote CSC and its programs
·
Develop and maintain relationships with key
members of the Columbia soccer community and relevant public officials
·
Prepare quarterly newsletter and other
written materials as necessary for the general membership, public and media to
promote participation and understanding of Club activities
Development
·
Identify, pursue and secure opportunities for
grants, sponsorships and donations to support Club development, Club
facilities, programs and operations
Facilities
·
Conduct evaluations of all soccer fields
semi-annually and as needed
·
Coordinate operation, planning, development,
scheduling, maintenance and on-going supervision of facilities belonging to or
used by the Club, including Pride and Cosmo Parks
·
Serve as Club liaison with Columbia Parks
& Recreation Department
Other
duties as assigned – see below
Evaluation
·
There is a three month probationary period
beginning with the first day of employment
·
Shall be evaluated on an annual basis by the
Board of Directors
·
Evaluation will be based on the quality of
Club operations, strategic progress, improved financial standing, state of
facilities, ability to communicate and positive representation of the Club
Ideal Candidate will:
·
Demonstrate experience with administrative
operations and strategic planning
·
Demonstrate experience with soccer operations
through coaching, tournament direction or other experiences
·
Undergo and pass a background check and
registration with the KidSafe program
Compensation
·
Compensation will commensurate with
experience and other qualifications
·
Opportunities beyond base salary may be
available for work with tournament administration, Club/team sponsorship
program, Academy and administration of CSC camp.
Other
Executive Director Duties (shall be responsible for the following and
may delegate or work in conjunction with other Club officers, coordinators or
committee chairs to complete tasks):
·
Pride Inc. and Bingo Coordinator
·
Pride Park Coordinator
·
Website Coordinator - shall be responsible
for content, maintenance, refreshment, etc.
·
Committee Chairs – special events, banquet,
camps, etc.
·
CSC recreational and Pride tournament
directors
·
Academy
·
Nominating Committee
Other Executive Director Duties
continued (shall be responsible for the following and may delegate or
work in conjunction with other Club officers, coordinators or committee chairs
to complete tasks):
·
Work with Board of Directors to fill any
officer and/or committee chair vacancies
·
Work with 2nd Vice
President-Recreation to plan the end-of-season picnic for recreation coaches
·
Work with Vice President-Pride to plan the
Pride picnic and make arrangements with a photographer for team photo sessions
·
Work with Director of Coaching-Recreation to
study the recreation member needs regarding the availability and development of
practice sites and facilities
·
Recreation photographer - shall determine
session dates/locations
√ Resolve complaints/issues/successes
from parents/coaches of the recreation and Pride divisions
√ Determine strategic plan for
recreation and Pride fee structures
√ Determine strategic plan for Pride
team budgets
√ Create calendars for recreation and
Pride divisions (tournaments, tryouts, recreation games, etc.)
√ Administers/maintains the
player/coach/parent CSC code of ethics
√ Park maintenance-schedule work day,
determine goal placement, determine if parks will be open/closed during inclement weather, etc.
√ Provide information about the
hotline, and as it relates to cancellation notifications for recreation
participants
√ Provide field and goal sizes to City
for recreation games
√ Other duties as requested by the CSC
Board of Directors
Registrar
The Registrar is on average a
40-hour-per-week; full time position responsible for processing recreation and
competitive applications, sign travel permits, and assist in the recruiting and
training of the division coordinators and team managers. The Registrar shall be
hired, supervised and reviewed annually by the CSC Board of Directors
Duties and responsibilities:
·
Shall process recreation applications.
·
Shall process rosters in the MYSA e-reg
system for both recreation & competitive teams & player cards for
competitive teams.
·
Shall sign travel permits, guest forms, etc.
·
Shall work in conjunction with the Executive
Director, to recruit, train, evaluate and supervise division coordinators and
team managers; the Executive Board reserves the right to approve personnel
decisions
·
Shall work in conjunction with the Executive
Director update Blue Sombrero registration system as needed in relation to
fees, age groups, etc
·
Answers Club phone during office hours and
passes on messages to appropriate Club personnel
·
Shall attend board meeting and present
registration report
·
Other duties as requested by the CSC Board of
Directors
Evaluation:
There is a three month probationary period
beginning with the first day of employment.
The Registrar will be evaluated on an annual basis
by the Board of Directors.
Evaluation will be based on the quality of
meeting the above responsibilities, the retention and satisfaction of the
members, and positive representation of the club
Requirements:
Background check and registration with KidSafe
program
Compensation:
Compensation will commensurate with
experience, licensure, and other qualifications
Director of Coaching-Recreational
The Director
of Coaching-Recreational is a part-time position responsible for
leadership, development and management of the recreational coaching staff of
the Columbia Soccer Club (CSC). The
Director of Coaching-Recreational is supervised by the CSC Board of Directors.
Duties and responsibilities:
Coach Development
·
Recruit coaches with suitable experience and
temperament to coach youth players for all ages and levels
·
Design and implement seasonal training
opportunities for new and returning coaches, at least one per season; provide
opportunities for practice plan review; and support coaches as needed
·
Send weekly training materials to coaches
during the fall and spring seasons
·
Create informational packet for recreational
coaches to include rules, practice plans and field locations
Club Representation
·
Have a regular, visible presence as the
Director of Coaching-Recreational at recreational games in order to observe,
support and represent the Club
·
Build enthusiasm for the Club among the
coaches through on-going communications about Club business and opportunities
·
Attend CSC Board Meetings as a non-voting
member
Other duties as assigned
·
Recruit players for the Academy
·
Recruit players for competitive tryouts
·
Contribute to quarterly Club newsletter
·
Assist in obtaining licensing of coaches
·
Assist division coordinators in fulfilling
coaching vacancies; if there is a coaching vacancy, shall fill in or find a
suitable substitute until replacement(s) is obtained
·
Work with website coordinator to develop
training materials to be placed on the Club website Other duties as requested
by the CSC Board of Directors
Evaluation
·
There is a three month probationary period
beginning with the first day of employment
·
The Director of Coaching-Recreational will be
evaluated on an annual basis by the Club President
·
Evaluation will be based on the quality of
meeting the above responsibilities, the retention and satisfaction of the Club
coaching staff, and positive representation of the Club
Requirements
·
Minimum of a USYSA D License or equivalent
·
Experience with coaching youth players
·
Undergo and pass background check and
registration with the KidSafe program
Compensation
·
Compensation will commensurate with
experience, licensure and other qualifications
·
Academy
Director of Coaching-Pride
The Director
of Coaching-Pride is a part-time position responsible for leadership,
development and management of the competitive coaching staff on the Columbia
Soccer Club (CSC). The Director of
Coaching-Pride is supervised by the CSC Board of Directors, and works
collaboratively with the CSC Executive Director and Vice President-Competitive.
Duties and responsibilities:
Coach Development
·
Recruit coaches with suitable experience and
temperament to coach youth players for all levels of the Club. These coaches must be given and adhere to the
Coaches Code of Conduct as developed by the Director of Coaching.
·
Design and implement a program of coaching
education and development for the competitive coaches. This program should include initial training
for new and returning coaches, opportunities for practice plan review and
ongoing education throughout the year.
·
On-going evaluation of coaches will include
observing at least two practice sessions per team per season and providing
written feedback to coaches once per season.
·
The Board reserves the right to approve
personnel decisions and access evaluations of coaches.
·
Coordinate with the Executive Director the
compensation and expense reimbursement of coaches and trainers.
·
Provide coaches with information about
upcoming tournaments and registration processes.
·
Coordination of competitive team tryouts and notification
of prospective player per Club policy.
·
Involved in decision making process for
uniforms and equipment.
·
Assists in recruitment training and licensing
of Club coaches.
·
Other duties as requested by the CSC Board of
Directors
Club Representation
·
Have a regular, visible presence at
competitive games in order to observe, support and represent the Club
·
Build enthusiasm for the Club among the
coaching staff through on-going communication about Club business and
opportunities
·
Attend regularly scheduled CSC Executive
Board Meetings, Pride Board Meetings and CSC Board Meetings (as needed) as a
non-voting member
Other
Duties as Assigned
·
Develop practice plan for the Academy
·
Coordinate Club camp(s) and clinic(s)
·
Contribute to quarterly Club newsletter
·
Work with website coordinator to develop
training material on website
Evaluation
·
There is a three month probationary period
beginning with the first day of employment
·
The Director of Coaching-Pride will be
evaluated on an annual basis by the Board of Directors
·
Evaluation will be based on the quality of
meeting the above responsibilities, the retention and satisfaction of the Club
coaching staff, and positive representation of the Club
Requirements
·
Minimum of a USYSA D License or equivalent
·
Experience coaching youth players
·
Prefer experience in coach development and
training
·
Undergo and pass a background check and
registration with the KidSafe program
Compensation
·
Compensation will commensurate with
experience, licensure and other qualifications.
·
Opportunities beyond base salary are
available for work with player development clinics and CSC camp.
President
Duties and responsibilities:
·
Shall oversee and coordinate the activities
of the Columbia Soccer Club (CSC), the Executive Board of Directors, and
designee(s) of the Board of Directors
·
Shall preside at all Board and membership
meetings
·
Shall serve (or delegate other Board members
to serve) as an ex-offico member of all CSC committees
·
Shall appoint special or ad hoc committees,
subject to Board approval
·
Shall appoint, subject to ratification by the
Board, Chairs and other members of all standing committees, except where
otherwise provided
·
Shall perform all duties as shall be
necessary to promote and uphold the welfare of youth soccer and to positively
affect ‘the good of the game’
·
Shall attend (or delegate) Missouri Youth
Soccer Association (MYSA) district/state meetings
·
Shall attend the Pride monthly meeting
·
Shall set the agenda for the CSC Board meetings
·
Shall work in conjunction with the Executive
Director in setting the annual schedule
·
Shall work in conjunction with Board of
Directors; participate in the hiring and evaluation(s) of the paid CSC employees
·
Other duties as requested by the CSC Board of
Directors
Vice-President Recreation
Duties and responsibilities:
·
Conducts inventory of all equipment annually
and as requested
·
Oversees disbursement and collection of all
soccer equipment at the beginning of the fall season and at
the end of the spring season; the 2nd Vice President-Recreation shall assist
·
Procures quality uniforms and equipment at
the best possible value; the 2nd Vice President-Recreation
shall assist
·
Coordinates rescheduled games with referee
assignor, the city, coaches and coordinators
·
Coordinates annual recreational soccer
tournament in conjunction with 2nd Vice President-Recreation
·
Shall attend the Columbia Soccer Club (CSC)
Board meetings
·
In the absence of the CSC President, shall
oversee the CSC Board meetings
·
Other duties as requested by the CSC Board of
Directors
2nd Vice President-Recreation
Duties and responsibilities:
·
Coordinate the end-of-the season picnic for
coaches, coordinators and sponsors; the Vice President Recreation shall assist
·
Assist the Vice President-Recreation with the
disbursement and collection of all soccer equipment
·
Assist the Vice President-Recreation with
uniform procurement, pickup and distribution
·
Assist the Vice President-Recreation with the
annual recreational soccer tournament
·
Oversee CSC apparel orders (general apparel,
for parents, coordinators, players to order)
·
Other duties as requested by the CSC Board of
Directors
Vice President–Pride
Duties and responsibilities:
·
Assists the Director of
Coaching-Recreational/Pride, as well as all Pride coaches, with licensing,
training, camps and/or clinics to develop proper competitive training
·
Will be responsible for procurement and
inventory of all equipment needs related to Pride teams (soccer balls, bags,
pennies, cones, etc.)
·
Responsible for coordinating efforts with the
2nd Vice President-Pride, who serves as the uniform coordinator, to
procure and inventory uniforms. If replacement items are needed the Vice
President will place an order with the company selected
·
Assist the Executive Director in filling
committee chairperson(s)
·
Attend tryouts with the Executive Director to
address Club related questions and parental concerns
·
Attend Club events
·
Serve as Club liaison for the Pride team
managers. Work with team managers during and after the tryout process to ensure
a smooth seasonal transition
·
Assist the Executive Board with budget items
related to the operation of the competitive division
·
Review monthly financial statements with Treasurer
and Executive Director
·
Shall serve as a member of Pride Inc.
·
Presides over the Pride Board meetings
·
Other duties as requested by the CSC Board of
Directors
2nd Vice President–Pride
Duties and responsibilities:
·
Assist Vice President-Pride as needed
·
Serve as Pride uniform coordinator; provide a
uniform report at the beginning and end of each season; provide an inventory numbered
log for each team; collect and distribute Club uniforms and bags
·
Work with the Director of Coaching-Pride and
Vice President-Pride with the selection of Pride apparel (t-shirts, sweat
suits, hats, etc.); oversee the ordering process and delivery of apparel to the
Pride team managers
·
Work with the Executive Director to plan the
Pride picnic
·
Assist the Executive Director and the Vice
President-Pride with Pride tryouts
·
Oversee the Pride Board meeting in the
absence of the Vice President-Pride
·
Other duties as requested by the CSC Board of
Directors
Secretary
Duties and responsibilities:
·
Shall oversee communication between the Club
and its members to insure that all are kept informed of Club activities
·
Shall be responsible for all Board
correspondence
·
Shall be official custodian of minutes of all
meetings
·
Shall work with the President to set the
agenda
·
Shall give proper notice and agenda for all
meetings held by the Club
·
Shall notify Columbia Soccer Club (CSC)
members in advance of all monthly scheduled meetings, the Annual General
Meeting (AGM) and any other Board meeting requiring attendance of the Board of
Directors
·
Shall prepare and distribute the minutes for
meetings within 10 days of the monthly Board meetings
·
Shall keep a record of all policy decisions
of the Board and make such decisions readily available at all meetings
·
Shall preserve all records, reports and
official documents of CSC, except those specifically assigned to the custody of
other Board members
·
Shall be available to attend all committee
meetings if request by committee chair(s)
Secretary (continued)
Duties and responsibilities:
·
Shall maintain an updated set of by-laws and
distribute them to all outside organizations requiring a set of CSC by-laws
(i.e. MYSA, IRS, etc.)
·
Other duties as requested by the CSC Board of
Directors
Treasurer
Duties
and responsibilities:
·
Oversee the financial records, payment of
bills and the investment of assets for the Columbia Soccer Club (CSC)
·
Oversee the development of the annual budget
in conjunction with the Executive Director
·
Oversee the financial policies and procedures
of the Club
·
Sign money disbursements made in the name of
the Club
·
Preside as chair of the finance committee
·
Present a report of financial standing at the
monthly CSC Board meetings
·
Present a financial report for both the
recreational and Pride divisions at the Annual General Meeting (AGM)
·
Oversee the duties of the Assistant Treasurer
·
Other duties as requested by the CSC Board of
Directors
Assistant Treasurer
Duties
and responsibilities:
·
Assist the Treasurer as assigned for the
recreational and Pride divisions of the Columbia Soccer Club (CSC)
·
Record and sign money disbursement made in
the name of the Club, with oversight by the Treasurer
·
Other duties as requested by the Treasurer or
the CSC Board of Directors
Recreational Division Coordinator
Duties and responsibilities:
·
There shall be one division coordinator for
each recreational division
·
Shall be recommended by the Executive
Director and/or Registrar
·
Will be presented at the May or June CSC
Board meeting
·
Shall be responsible for placement of players
on teams within their division
·
Shall assist with equipment distribution and
collection
·
Shall communicate with coaches, as needed,
regarding coaching activities, player additions to teams, etc.
·
Shall attend monthly Board meetings
·
Shall receive a player waiver for one (1)
player fee
·
Shall not coordinate their own child’s age
group
·
Other duties as requested by the CSC Board of
Directors
Adult (Women’s League/Men’s League) Coordinator
·
Responsible for administering and
coordinating the adult soccer program(s)
·
Other duties as requested by the CSC Board of
Directors
Pride Team Manager
Duties and responsibilities:
Paperwork
·
Distribute and collect player and team
paperwork to team families; then submit player and team paperwork to the Club
registrar as required by Missouri Youth Soccer Association (MYSA).
·
Make player cards
·
Complete and submit league and tournament
applications
·
Collect fees and submit to treasurer along
with team payment report
·
Manage team budget
Meetings
·
Attend eighty percent (80%) of Club Board
meetings
·
Attend annual manager meeting
·
Attend Club Annual General Meeting (AGM)
Communication
·
Regularly correspond with coaches, parents
and Club concerning practices, league games, tournaments, tryouts, bingo and
other topics as needed
·
Forward information to team families from Board
of Directors
Bingo
·
Assist in determining eligible and
non-eligible families and report that information to the Bingo Coordinator
·
When bingo schedule is determined,
communicate your team’s dates with parents and coordinate which dates each
family will be assigned
·
Send reminders the week your team is
assigned; provide the Bingo Coordinator the name and phone number for parents
working the upcoming Saturday bingo night
·
Manage the team’s bingo numbers
Other
·
Responsible for distributing and collecting
Pride team uniforms
·
Responsible for coordinating the team’s Club
apparel order process, which will include providing information about available
apparel, making available the order form to families, placing the order,
collecting money, distribution of apparel, etc.
·
Obtain/coordinate lodging for out-of-town
travel
·
Complete the KidSafe application through
Missouri Youth Soccer Association (MYSA)
·
Other duties as requested by the CSC Board of
Directors
Bingo
Coordinator
Duties and responsibilities:
·
Will work with the Executive Director and
team managers in implementing the bingo obligations of the Club to the Pride
families
·
Shall be responsible for communicating with
Pride team managers and collecting their team’s list of eligible and
non-eligible families
·
Shall prepare a bingo schedule and distribute
to the Pride team managers in a timely matter; follow-up weekly with the teams
that are scheduled to work
·
Prepare and confirm a final list of weekly
eligible and non-eligible workers
·
Present a report during the monthly Pride
Board meetings
·
Other duties as requested by the CSC Board of
Directors
Pride Park Coordinator
Duties and responsibilities:
·
Oversee field
upkeep – mowing, seeding, fertilization
·
Irrigation upkeep –
coordinate with maintenance company for irrigation in early spring and late
fall, and any needed repairs: work with Executive Director to define irrigation
schedule during dry months of summer and carry out that schedule
·
Lights – coordinate
with electric company for maintenance and replacement of lights
·
Trash removal
·
Schedule
port-a-potties
·
Maintain practice
and game goals in stable and safe condition
·
Coordinate with
Executive Director for games scheduled at the park
·
Make sure scheduled
fields are mowed, lined, goals are stable, corner flags are placed, etc
·
Maintenance of
parking lot and entry drive
·
Supervise construction/field
maintenance projects requiring assignment of workers
·
Development projects
to raise funds for maintenance or upgrade of the park
·
Supervise
concession stand workers/field marshals/t-shirt sales during tournament
·
Trash removal
during tournament
·
Contact person for
tournament Referee Supervisor at the Park
·
Update standings
and communicate with tournament director at Cosmo Park
·
Present a report
during the monthly Pride board meetings
·
Communicate with
Executive Director as to the playability of the fields
1.
Help make decisions
in inclement weather
2.
Move practice goals
around to distribute wear
3.
Advise coaches and
director about overuse of individual fields
·
Other duties as
assigned by Board of Directors
Tournament Director(s)
Duties and responsibilities:
·
Responsible for the organization, operation
and oversight of the Columbia Soccer Club (CSC) sponsored tournaments
·
Select and facilitate the Tournament
Committee for the fall and spring tournaments scheduled during the seasonal
year
·
Lead, organize and coordinate all activities
of the Tournament Committee and tournament, including securing volunteers,
providing concessions, ordering and distributing trophies, securing referees,
setup, cleanup, assigning field marshals, etc.
·
Complete appropriate paperwork for tournament
approval
·
Invite/recruit teams, establish brackets and schedule
tournament games
·
Communicate with teams regarding required
paperwork, schedules, etc.
·
Complete a post tournament report within 30
days of tournament to be filed with the Missouri Youth Soccer Association (MYSA
)
·
Provide reports to the CSC Board prior to and
following the tournament, including income and expense information
·
Shall be appointed by the CSC Board of
Directors
·
Other duties as requested by the CSC Board of
Director