Table of Contents

I. Objectives

II. Membership

III. Meetings

IV. Board Membership

V. Club Committees

VI. Changes to the Columbia Soccer Club Bylaws

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I. Objectives

The objectives of the Columbia Soccer Club program are to:

A. Teach, develop and promote soccer

B. Develop players in both body and character

C. Promote good sportsmanship

II. Membership

All registered players, parents of registered players, or other persons who pay the registration fee and persons who participate directly in the work of the Club are members of the Columbia Soccer Club.

III. Meetings

General meeting: The general meeting will be held annually during October.  It is open to all members.  Election of officers will take place at this meeting.  Newly elected officers will take office January 1.

Board meeting: The Board of Directors shall meet on the second Monday of the month.  A quorum is necessary for any official business of the Board and shall consist of ten board members present.

Special meeting: Called anytime by the President or Board of Directors with ten days notice of meeting.

IV. Board Membership

A. The Columbia Soccer Club shall have a Board of Directors

Consisting of:

1. President

2. Past-President

3. Vice-President recreational

4. Secretary

5. Treasurer

6. Head Coach Columbia Soccer Club

7. Registrar

8. Vice-President competitive

9. Executive Director

10. Parks and Rec. representative

11. Referee representative

12. Recreational Division Coordinators

13. Adult Division Coordinators

B. Members of the Board of Directors must be members of the Columbia Soccer Club and be at least 18 years of age. 

The four Club officers are to be elected from a slate presented to the Board by the nominating committee and any additional.

nominations from the floor at the general meeting; they are to be elected at the general meeting.  The nominee for President must be someone who has been a member of the Board for a minimum of two years and is currently serving on the Board.  The nominee for Vice-President must be someone who has been a member for a minimum of one year and is currently serving on the Board.  They  shall serve a term of one calendar year.  The Executive Board officers shall carry out the management of programs according to  instructions and principles defined by the Board of Directors.

C. Vacancies- filled by the board of directors for the remainder of the term.

D. The following are duties of the Board of Directors:

1. President - calls and presides over meetings, prepares yearly calendar of events (July 1 - June 30), represents the club and serves on the Executive Committee of the Competitive Division.  The President maintains the Policy Manual, and is responsible for the monthly agenda.  The President or his appointee will attend MYSA district/state meetings.

2. Past-President - may serve on the Board of Directors as an ex-officio member if he or she so chooses.

3. Vice-President Recreation - conducts evaluations of all soccer fields semiannually (May and October) and all equipment annually (May) and as requested.  Oversees collection of equipment at end of spring season; procures quality uniforms and equipment at the best possible value; helps establish priorities for facility development and consults with Facilities and Equipment Chairperson.

4. Secretary - keeps minutes of Board of Directors, Executive Committee and open meetings; the secretary will mail minutes of all meetings to the Board of Directors within two weeks after meetings.

5. Treasurer - keeps financial record and prepares monthly reports: pays bills, insurance, taxes, etc.; invests funds properly; develops annual budget; consults with finance chairperson.

6. Head Coach Columbia Soccer Club- to be appointed by the Board of Directors.  Must have a minimum of a "D" license.  Responsible for training of coaches by providing licensing clinics and helping coaches on a one-on-one basis when needed.  Provides training sessions for each division prior to each season.

7. Registrar - to be appointed by the Board of Directors.  The Registrar is responsible for computer registration of all players.  The Registrar shall hold a separate meeting of the coordinators prior to the regular monthly board meetings during the months of June, July, February, and March as well as at any other time deemed necessary.

8. Executive Director – Will be hired and reviewed by the Executive Board of Directors.  His or her review by the Executive board will take place in February.  The Executive Director will be responsible for administration, planning, organizing and directing Club operations, park planning and development and soccer activities to meet the needs of its members.  This is a non-voting member.

Supervision Received:

Work is performed under the executive direction of the Club President.  In accordance with the Bylaws of the Columbia Soccer Club.

Essential Functions/ Types of work performed (This list is not comprehensive but indicates duties and responsibilities which may be redefined pursuant to Club needs):

a. Directs and develops long and short-range plans for department operations and capital improvements.

b. Establishes and implements Club rules, regulations, work priorities, and work methods including development of written procedural manuals.

c. Authorizes and approves the hiring, assignment, evaluation of employees and volunteers in the Club, and initiates action as appropriate.  The Executive Board reserves the right to review or override any decision that results in disciplinary action or termination.

d. Directs efforts to secure available grant monies for various Club facilities and programs.

e. Assists in the planning and development of new site facilities, including Pride Park, playgrounds, and indoor facilities.

f. Coordinates the activities of the facilities.  Including directing recreational and competitive tournaments.

g. Plans, coordinates, and assists in the operation and maintenance of various facilities of the Club, including Pride and Cosmo Parks, Indoor center and playgrounds.

h. Prepares and administrates annual budget.

i. Serves as a liaison to the Parks and Recreation Department.

j. Attends and participates in public functions and meetings to present, explain and promote Columbia Soccer Club programs.

k. Prepares quarterly newsletter for the general membership, public and media to promote participation and understanding of Club activities.

l. Prepares report for presentation to the Board of Directors monthly meeting.

m. Planning, development and oversight of a local competitive league.

n. Study the needs of the recreational members in relation to availability and development of practice sites and facilities.

o. Maintain and improve communication throughout the soccer community and also with public officials.

p. Development and implementation of Club, MYSA and USYSA rules.

q. Assist in the recruitment, training and licensing of coaches for the Club.

r. Performs related duties as needed or assigned by the Club President.

9. Division Coordinators - to be recommended by the Registrar and approved by the Board at either the May or the June meetings of the Board of Directors.  There shall be one Division Coordinator for each division and their duties shall include:

a. Assisting with registration; placement of players on teams within their division;

b. Appointment and removal of coaches;

c. Maintenance of communication between Board and individual teams, advising teams when postponed games are rescheduled;

d. Other miscellaneous tasks of an administrative nature.

10. Vice President competitive - to be appointed by the Competitive Division Board and approved by the Board of Directors Competitive Division rep will be assigned prior to Aug 1 of each year.  (See attached)

11. Parks and Rec. Department Representative - to be appointed by Parks and Rec.  The representative will be the liaisonbetween the Club and the City of Columbia Parks and Rec. Department.

12. Referee Representative - to be appointed by the Referee's association and shall be an active referee.  The referee representative will be the liaison between the referee's association and the Club; this representative shall be responsible for
assignors and recruitment of referees.

V. Club Committees

A. Executive Board -- The executive board shall be comprised of the President, Past President, Vice-President recreational, Secretary, Treasurer, Head Coach, Registrar and Vice president competitive and the Executive Director.  An executive committee meeting will be held on the first Monday of the month (unless otherwise specified by the president).  The executive committee shall formulate goals and policies for consideration by the Board.

B. Standing committees - will be appointed to carry out assigned duties and make recommendations to the Board.  They will be composed of five members, with the chairperson being a voting Board Member.  The Board appoints committee members for one year.  The chairperson shall recruit members upon approval of the Board and shall be appointed in January of each year.

Standing Committees will include the following chairpersons as appointed by Members of the Board of Directors:

1. Finance Chairperson - Develops fund-raising programs and assists the treasurer as needed.

2. Facilities and Equipment Chairperson - oversees distribution of equipment and responsible for net distribution and collection.  Assists the VP as needed.

3. Players and Coaches Chairperson - Coordinates annual jamboree; will assist the Head Coach; required to have a minimum of an E license and prepares a Coaching Newsletter using the Head Coach as consultant.

4. Public relations chairperson - publicizes and implements registration, publicizes tournaments, annual general meeting, other special events, etc.  Assists the Executive Director as needed.

5. Rules, Regulations Committee - Four members of the current board, annually review and update Club bylaws and playing rules, make recommendations concerning changes in or additions to bylaws and playing rules.  Creates and reviews job descriptions for Board positions.  A referee will serve as an ex-officio member.  (Meets in August)

6. Nominating Committee -- members to be recommended by the President and approved by the Board annually.  To be made up of three members of the Board and two non-members.  The four current club officers are not allowed to serve on the nominating committee.  (Meets in August)

7. Appeals and Inquiry Committee -- The president shall chair this committee comprised of the Executive Board.  Players, parents, and coaches may appeal disciplinary action pursuant to rules and regulations set forth by the Board of Directors.  Committee has enforcement responsibilities.

VI. Any proposed changes to the Columbia Soccer Club By-laws are to be presented to the Board one month before being acted upon.  Any amendments to the bylaws must be ratified by a two-thirds majority vote.  They can be altered, amended or repealed and new bylaws adopted at any regular or special meeting of The Board of Directors.