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Table
of Contents
I.
Objectives
II.
Membership
III.
Meetings
IV.
Board Membership
V.
Club Committees
VI.
Changes to the Columbia Soccer Club Bylaws
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CSC Bylaws
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I. Objectives
The
objectives of the Columbia Soccer Club program are to:
A. Teach,
develop and promote soccer
B. Develop
players in both body and character
C.
Promote good sportsmanship
II. Membership
All
registered players, parents of registered players, or other persons who
pay the registration fee and persons who participate directly in the work
of the Club are members of the Columbia Soccer Club.
III. Meetings
General
meeting: The
general meeting will be held annually during October. It is open to all
members. Election of officers will take place at this meeting. Newly
elected officers will take office January 1.
Board
meeting: The
Board of Directors shall meet on the second Monday of the month. A quorum
is necessary for any official business of the Board and shall consist
of ten board members present.
Special
meeting: Called
anytime by the President or Board of Directors with ten days notice of
meeting.
IV. Board Membership
A.
The Columbia Soccer Club shall have a Board of Directors
Consisting of:
1. President
2. Past-President
3. Vice-President recreational
4. Secretary
5. Treasurer
6. Head Coach Columbia Soccer Club
7. Registrar
8. Vice-President competitive
9. Executive Director
10. Parks and Rec. representative
11. Referee representative
12. Recreational Division Coordinators
13. Adult Division Coordinators
B.
Members of the Board of Directors must be members of the Columbia Soccer
Club and be at least 18 years of age.
The
four Club officers are to be elected from a slate presented
to the Board by the nominating committee and any additional.
nominations
from the floor at the general meeting; they are to be elected at the general
meeting. The nominee for President must be someone who has been a member
of the Board for a minimum of two years and is currently serving on the
Board. The nominee for Vice-President must be someone who has been a
member for a minimum of one year and is currently serving on the Board.
They shall serve a term of one calendar year. The Executive Board officers
shall carry out the management of programs according to instructions
and principles defined by the Board of Directors.
C. Vacancies-
filled by the board of directors for the remainder of the term.
D.
The following are duties of the Board of Directors:
1.
President - calls and presides over meetings, prepares yearly calendar
of events (July 1 - June 30), represents the club and serves on the Executive
Committee of the Competitive Division. The President maintains the Policy
Manual, and is responsible for the monthly agenda. The President or his
appointee will attend MYSA district/state meetings.
2.
Past-President - may serve on the Board of Directors as an ex-officio
member if he or she so chooses.
3.
Vice-President Recreation - conducts evaluations of all soccer fields
semiannually (May and October) and all equipment annually (May) and as
requested. Oversees collection of equipment at end of spring season;
procures quality uniforms and equipment at the best possible value; helps
establish priorities for facility development and consults with Facilities
and Equipment Chairperson.
4.
Secretary - keeps minutes of Board of Directors, Executive Committee and
open meetings; the secretary will mail minutes of all meetings to the
Board of Directors within two weeks after meetings.
5.
Treasurer - keeps financial record and prepares monthly reports: pays
bills, insurance, taxes, etc.; invests funds properly; develops annual
budget; consults with finance chairperson.
6.
Head Coach Columbia Soccer Club- to be appointed by the Board of Directors.
Must have a minimum of a "D" license. Responsible for training
of coaches by providing licensing clinics and helping coaches on a one-on-one
basis when needed. Provides training sessions for each division prior
to each season.
7.
Registrar - to be appointed by the Board of Directors. The Registrar
is responsible for computer registration of all players. The Registrar
shall hold a separate meeting of the coordinators prior to the regular
monthly board meetings during the months of June, July, February, and
March as well as at any other time deemed necessary.
8. Executive Director – Will be hired and reviewed by the
Executive Board of Directors. His or her review by the Executive board
will take place in February. The Executive Director will be responsible
for administration, planning, organizing and directing Club operations,
park planning and development and soccer activities to meet the needs
of its members. This is a non-voting member.
Supervision Received:
Work
is performed under the executive direction of the Club President. In
accordance with the Bylaws of the Columbia Soccer Club.
Essential Functions/ Types of work performed (This list is not comprehensive but indicates duties and responsibilities
which may be redefined pursuant to Club needs):
a.
Directs
and develops long and short-range plans for department operations and
capital improvements.
b. Establishes
and implements Club rules, regulations, work priorities, and work methods
including development of written procedural manuals.
c. Authorizes and approves the hiring,
assignment, evaluation of employees and volunteers in the Club, and initiates
action as appropriate. The Executive Board reserves the right to review
or override any decision that results in disciplinary action or termination.
d. Directs
efforts to secure available grant monies for various Club facilities and
programs.
e. Assists
in the planning and development of new site facilities, including Pride
Park, playgrounds, and indoor facilities.
f. Coordinates the activities of the
facilities. Including directing recreational and competitive tournaments.
g. Plans,
coordinates, and assists in the operation and maintenance of various facilities
of the Club, including Pride and Cosmo Parks, Indoor center and playgrounds.
h. Prepares
and administrates annual budget.
i. Serves
as a liaison to the Parks and Recreation Department.
j. Attends
and participates in public functions and meetings to present, explain
and promote Columbia Soccer Club programs.
k. Prepares
quarterly newsletter for the general membership, public and media to promote
participation and understanding of Club activities.
l. Prepares
report for presentation to the Board of Directors monthly meeting.
m. Planning,
development and oversight of a local competitive league.
n. Study
the needs of the recreational members in relation to availability and
development of practice sites and facilities.
o. Maintain
and improve communication throughout the soccer community and also with
public officials.
p. Development
and implementation of Club, MYSA and USYSA rules.
q. Assist
in the recruitment, training and licensing of coaches for the Club.
r. Performs
related duties as needed or assigned by the Club President.
9. Division Coordinators - to be recommended by the Registrar
and approved by the Board at either the May or the June meetings of the
Board of Directors. There shall be one Division Coordinator for each
division and their duties shall include:
a.
Assisting with registration; placement of players on teams within their
division;
b. Appointment
and removal of coaches;
c. Maintenance
of communication between Board and individual teams, advising teams when
postponed games are rescheduled;
d. Other
miscellaneous tasks of an administrative nature.
10.
Vice President competitive - to be appointed by the Competitive Division
Board and approved by the Board of Directors Competitive Division rep
will be assigned prior to Aug 1 of each year. (See attached)
11.
Parks and Rec. Department Representative - to be appointed by Parks and
Rec. The representative will be the liaisonbetween the Club and the City
of Columbia Parks and Rec. Department.
12.
Referee Representative - to be appointed by the Referee's association
and shall be an active referee. The referee representative will be the
liaison between the referee's association and the Club; this representative
shall be responsible for
assignors and recruitment of referees.
V.
Club Committees
A. Executive Board -- The executive board
shall be comprised of the President, Past President, Vice-President recreational,
Secretary, Treasurer, Head Coach, Registrar and Vice president competitive
and the Executive Director. An executive committee meeting will be held
on the first Monday of the month (unless otherwise specified by the president).
The executive committee shall formulate goals and policies for consideration
by the Board.
B. Standing committees - will be appointed
to carry out assigned duties and make recommendations to the Board. They
will be composed of five members, with the chairperson being a voting
Board Member. The Board appoints committee members for one year. The
chairperson shall recruit members upon approval of the Board and shall
be appointed in January of each year.
Standing Committees will include the following chairpersons as appointed
by Members of the Board of Directors:
1.
Finance Chairperson - Develops fund-raising programs and assists the treasurer
as needed.
2.
Facilities and Equipment Chairperson - oversees distribution of equipment
and responsible for net distribution and collection. Assists the VP as
needed.
3.
Players and Coaches Chairperson - Coordinates annual jamboree; will assist
the Head Coach; required to have a minimum of an E license and prepares
a Coaching Newsletter using the Head Coach as consultant.
4.
Public relations chairperson - publicizes and implements registration,
publicizes tournaments, annual general meeting, other special events,
etc. Assists the Executive Director as needed.
5.
Rules, Regulations Committee - Four members of the current board, annually
review and update Club bylaws and playing rules, make recommendations
concerning changes in or additions to bylaws and playing rules. Creates
and reviews job descriptions for Board positions. A referee will serve
as an ex-officio member. (Meets in August)
6.
Nominating Committee -- members to be recommended by the President and
approved by the Board annually. To be made up of three members of the
Board and two non-members. The four current club officers are not allowed
to serve on the nominating committee. (Meets in August)
7.
Appeals and Inquiry Committee -- The president shall chair this committee
comprised of the Executive Board. Players, parents, and coaches may appeal
disciplinary action pursuant to rules and regulations set forth by the
Board of Directors. Committee has enforcement responsibilities.
VI.
Any proposed changes to the Columbia Soccer Club By-laws are to be presented
to the Board one month before being acted upon. Any amendments to the
bylaws must be ratified by a two-thirds majority vote. They can be altered,
amended or repealed and new bylaws adopted at any regular or special meeting
of The Board of Directors.
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